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Why learn Microsoft Excel

  • Published on September 1, 2022
Students at Excel Training Class

Microsoft Excel is a widely used and extremely useful spreadsheet application that is used for collecting, organizing, calculting, and analyzing data. Excel is commonly used by companies, organizations, and individuals because it makes it easier to organize data and numbers. There are several reasons why you should learn Excel, whether for personal and professional use.

Learning Excel can be helpful in your job

Employees that can easily organize, calculate, interpret, and analyze data are valuable to employers. Learning Excel skills can help you get recognized by your current employer, or help differentiate you from others applying for a job. Learning Excel helps you to be able to perform a number of tasks more efficiently, including:

  • Creating budgets.
  • Organizing revenue statements
  • Tabulating profit and loss details
  • Monitoring supplies and inventory.
  • Helping others to understand data with visualizations such as charts and graphs

Learning Excel can improve your efficiency

You can work more quickly by learning Excel. You naviage the interface and perform tasks to organize and calculate data, such as:

  • Using calculations to quickly add totals across a range of numbers.
  • Apply conditional formatting so that cells appearance changes depending upon the values within the cell.
  • Create graphs, charts, and visualizations to communicate more clearly
  • Build pivot tables for organizing and locating information, which can be helpful with larger data sets

Learning Excel helps Financial Services and Insurance professionals

Whether you are already working, or are looking for a new job relating to finance, insurance, or business, learning Exce is useful because:

  • Accountants use Excel to create reports for clients, including monthly, quarterly, and year-end reports such as profit and loss statements.
  • Excel is used by bankers to create financial reports pertaining to loan portfolios and interest earned or owed.
  • Insurance actuaries use Excel for calculating risks within a group of insured policy holders, or for determining rates for insurance renewals.
  • Business analysts use Excel to reports relating to sales, profitability, inventories and other items that impact the profitability of a business.

Learning Excel helps in many jobs

Workers that need to organize data and information benefit from leraning to use Excel. Whether a landscape company or a large insurance firm, organizing data helps employees to make better decisions. Excel helps workers to analyze and interpret data, detect trends, and locate information more easily. Excel has value for small business owners and empoloyees at large businesses alike. You can find Excel classes for all levels of professionals available at many locations near you.

About the author

Christopher Smith is president of American Graphics Institute in Boston, Massachusetts. He is the publisher and editor of the Digital Classroom book series, which have sold more than one million copies. At American Graphics Institute, he provides strategic technology consulting to marketing professionals, publishers and to large technology companies including Google, Apple, Microsoft, and HP. An expert on web analytics and digital marketing, he delivers Google Analytics classes along with workshops on digital marketing topics. He is also the author of more than 10 books on electronic publishing tools and technologies, including the Adobe Creative Cloud for Dummies. Christopher did his undergraduate studies the at the University of Minnesota, and then worked for Quark, Inc. prior to joining American Graphics Institute where he has worked for 20 years.