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Microsoft Office Accessibility Course AGI Training Boston August 28, 2026
Microsoft Office Accessibility Course
$495.00
This MS Office accessibility course provides hands-on training in creating, testing, and remediating accessible documents across Microsoft Word, Excel, and PowerPoint, with a focus on compliance with WCAG 2 guidelines and Section 508 standards. Learn to build accessibility into the document creation process—from properly structuring content and adding alternative text to exporting and verifying accessible PDFs in Adobe Acrobat. The course teaches practical workflows that allow you to meet accessibility standards across the MS Office tools.
Course Topics
Foundations of Document Accessibility
- Principles of accessibility in professional communications
- WCAG 2 overview and legal/compliance drivers
- Key differences between Office file accessibility and PDF accessibility
- Why accessible source documents are essential
Tools for Accessibility Across Office
- Accessibility Checkers in Word, Excel, and PowerPoint
- Automated vs. manual testing
- Interpreting common accessibility errors and warnings
- Introduction to Adobe Acrobat for verification and repair
Creating Accessible PowerPoint Presentations
- Using Accessibility Assistant checker and manual review
- Slide structure and reading order
- Correct use of layouts and sections
- Adjusting reading order with the Selection Pane
- Managing global design with the Slide Master
- Correct use of layouts and sections
- Images and alternative text
- Writing meaningful alt text for images and charts
- Handling decorative images correctly
- Managing complex images, SmartArt, and PDF conversion
- Writing meaningful alt text for images and charts
- Tables and lists in slides
- Creating structured tables that remain accessible in PDF
- Using lists for clarity and accessibility
- Creating structured tables that remain accessible in PDF
- Links, columns, and language settings
- Descriptive hyperlinks
- Managing multi-column layouts
- Setting document language for assistive technology
- Descriptive hyperlinks
- Exporting PowerPoint to accessible PDF
- Save As vs. Export vs. Acrobat PDF Maker
- Preserving tags, reading order, and headings
- Save As vs. Export vs. Acrobat PDF Maker
Creating Accessible Word Documents
- Accessibility Checker in Word
- Headings and styles
- Applying built-in heading styles
- Ensuring logical hierarchy for navigation in Word and PDF
- Applying built-in heading styles
- Images and alternative text
- Writing alt text for inline and floating graphics
- Handling decorative images
- Writing alt text for inline and floating graphics
- Tables and lists
- Creating accessible tables with header rows
- Avoiding merged or split cells
- Using bulleted and numbered lists correctly
- Creating accessible tables with header rows
- Links, columns, and language settings
- Writing descriptive hyperlinks
- Managing multi-column layouts
- Defining document language
- Writing descriptive hyperlinks
- Exporting Word to accessible PDF
- Best practices for retaining structure, tags, and alt text
- Troubleshooting export errors
- Best practices for retaining structure, tags, and alt text
Creating Accessible Excel Workbooks
- Accessibility Checker in Excel
- Worksheet structure and navigation
- Logical tab and sheet order
- Naming worksheets clearly
- Defining titles and headers
- Logical tab and sheet order
- Tables and data presentation
- Creating structured tables with header rows
- Using named ranges for navigation
- Avoiding blank rows, merged cells, and inaccessible layouts
- Creating structured tables with header rows
- Charts and alternative text
- Writing alt text for charts and graphs
- Adding descriptive labels for data visualizations
- Writing alt text for charts and graphs
- Links and language settings
- Creating descriptive hyperlinks
- Setting worksheet language for screen readers
- Creating descriptive hyperlinks
- Exporting Excel to accessible PDF
- Preserving headers and tags
- Adjusting print areas and scaling for accessibility
- Testing output for accuracy
- Preserving headers and tags
Cross-Application Best Practices & Verification
- Consistency of accessibility practices across Office programs
- Writing effective alt text across documents, slides, and spreadsheets
- Ensuring headings, lists, and tables remain usable across applications
- Troubleshooting export issues specific to each Office program
- Verifying final PDFs in Acrobat Pro
- Checking structure and reading order
- Repairing tags and tables when needed
- Hiding decorative content properly
- Checking structure and reading order
- Building a repeatable workflow for Office-to-PDF accessibility
Why Web Accessibility classes at AGI are the best option for you
- Hands-on learning: Learn Web Accessibility quickly with our proven teaching methods.
- Exceptional curriculum: AGI has delivered Web Accessibility training to thousands over 25 years.
- Expert instructors: Our instructors are Web Accessibility experts and skilled educators.
- Small class sizes: Receive personalized attention with 10 or fewer participants per class.
- Repeat for Free: If you need a refresher or miss a class day, retake the Web Accessibility class at no cost.